Asset ManagementAdmin

The Asset Management module replaces spreadsheets with a live, searchable register of every school-owned item — from projectors to desks — with full assignment history and value tracking.

1. Adding an Asset

Go to Operations → Assets → Add Asset. Required fields: Asset Name, Category (Electronics, Furniture, Sports Equipment, etc.), Serial Number (if applicable), Purchase Date, and Purchase Value. Optional: Supplier, Warranty Expiry, and a photo.

2. Assigning Assets

From any asset's detail page, click Assign. Choose the assignee: a specific staff member (e.g. "John Mensah — Science Lab") or a location (e.g. "ICT Lab"). The assignment is logged with date and name, so you always know who last had the item.

3. Stock / Consumables

For consumable items (chalk, paper reams, pens), use Assets → Stock. Record stock-in from deliveries and stock-out for usage. The running balance updates automatically. Set a Reorder Level and the system will highlight items running low.

4. Asset Reports

• Asset Register — full list with current holder and condition
• Depreciation Report — estimated current value using straight-line depreciation
• Damaged / Disposed Report — items written off during any period

5. Condition Updates

Periodically mark asset conditions (Good / Fair / Damaged / Disposed) from the asset's detail page. Disposed assets stay in the register (for audit purposes) but are excluded from the active count and value totals.