Fee Management & ReceiptsAccountant / Admin

Fee management is the financial backbone of AthenaStar — every receipt is linked to a student, term, and class, so you always know exactly how much has been collected and what's still outstanding.

1. Fee Types

Before assigning fees, define what you charge under Finance → Fee Types. Common types: Tuition, Building Fund, PTA, Feeding, Exam Fee, BECE Levy, Uniform Deposit. Each type has a name and an optional category (Academic, Boarding, Miscellaneous).

2. Assigning Fees to Classes

1. Ensure the correct term is set to Active (Settings → Terms).
2. Go to Finance → Assign Fees → select a class.
3. Add each fee type with its amount for this class and term.
4. Use Copy Bill to Classes to duplicate the same bill to multiple classes at once — saves time for schools where all classes pay the same amounts.

3. Recording Payments

1. Go to Finance → New Receipt.
2. Search for the student. Their current balance (total billed minus payments) displays.
3. Enter amount paid, payment method (Cash, Bank Transfer, Mobile Money, Cheque), and any reference number.
4. Click Issue Receipt. The receipt can be printed immediately or emailed to the parent.

4. Fee Summary & Defaulters

Finance → Fee Summary shows every class's billing, collection, and outstanding total. Finance → Defaulters filters to students who still owe — exportable as a PDF or CSV for follow-up letters.

5. Online Payments

If Paystack is enabled, parents pay directly from the Parent Portal. Payments are auto-verified by webhook and posted as receipts — no manual entry needed.