Payroll ManagementAccountant / Admin

AthenaStar's payroll module handles the full payslip cycle — from salary setup to distribution — without a separate payroll system. It tracks allowances, deductions, SSNIT, and tax, and can email every staff member their payslip in one click.

1. Staff Salary Setup

Go to Staff → Edit Staff → Payroll Details for each staff member. Enter: Basic Salary, Bank Name, Account Number, SSNIT Number. These persist across months — you only change them when the salary changes.

2. Payroll Items (Allowances & Deductions)

Standard items (Transport Allowance, Housing Allowance, SSNIT, Union Dues, Income Tax) are managed under Staff → Payroll Items. Mark each as taxable or non-taxable and as an addition or deduction. Per-staff overrides are possible on each payslip.

3. Generating a Single Payslip

1. Go to Staff → Payroll → New Payslip.
2. Select the staff member, month, and year.
3. Review the auto-filled allowances and deductions — adjust per-month items if needed.
4. Click Generate. The payslip appears immediately in the Payroll list.
5. Click Email Payslip to send it directly to the staff member's email.

4. Bulk Payroll

Use Staff → Payroll → Bulk Pay Staff to generate payslips for a whole department in one go. Select month, year, and department, then confirm.

5. Payslip Analysis

Under Staff → Payslip Analysis, view monthly payroll totals, cost by department, and individual salary trends. Useful for budgeting and audit.