PayrollAccountant

AthenaStar's payroll module covers monthly payslip generation, deductions (SSNIT, income tax, school-defined items), allowances, and one-click PDF/email distribution to staff.

Staff Profile & Salary Setup

Before generating payslips, each staff member needs a salary set up. Go to Staff → Staff Directory → Edit Staff and fill in the Payroll Details section: basic salary, bank name, account number, and SSNIT number. These persist across months — you set them once, not every pay run.

Generating a Single Payslip

1. Go to Staff → Payroll → New Payslip.
2. Select the staff member, the month, and year.
3. Add or remove allowances and deductions as needed for that month.
4. Click Generate. The payslip appears in the Payroll list.
5. Print the PDF or click Email Payslip to send it directly to the staff member.

Bulk Payroll Processing

Use Staff → Payroll → Bulk Pay Staff to generate payslips for a whole department in one go. Select the month, department, and confirm — AthenaStar creates all the payslips at once.

Payroll Items (Allowances & Deductions)

Manage the list of standard items (Transport Allowance, Housing Allowance, SSNIT, Union Dues, etc.) under Staff → Payroll Items. Each item can be toggled taxable/non-taxable and set as an addition or deduction. Per-staff overrides are possible on individual payslips.