Store / POSStore Keeper / Admin

The Store / POS module turns AthenaStar into a simple point-of-sale system for the school bookshop or uniform store — tracking sales, generating invoices, and managing stock in one place.

1. Adding Stock Items

Go to Finance → Stock Items → Add Item. Fill in: Item name, Category (Uniform, Book, Stationery, etc.), Unit price, and Opening stock. The system tracks the running stock level from that opening quantity.

2. Creating an Invoice (Sale)

1. Go to Finance → Store / POS → New Invoice.
2. Search for the student or enter a walk-in customer name.
3. Add line items: select the item, enter quantity, and the price auto-fills.
4. Set payment status (Paid / Credit) and payment method.
5. Click Create Invoice. Stock deducts immediately.
6. Print or email the invoice from the confirmation screen.

3. Invoice Management

Under Finance → Invoice History, see all issued invoices. Filter by date, student, or status. Credit invoices (not yet paid) can be marked paid later when the money is collected.

4. Stock Report

Under Finance → Stock Items, the current balance shows for each item. Items at or below their reorder level are highlighted. Export the list for procurement planning.