Visitor & Security LogsSecurity / Admin

The Visitor & Security module makes your school's gate a digital checkpoint — every visitor is logged with time-in, time-out, purpose, and the staff member they're seeing. Student pickup authorisations prevent unauthorised collections.

1. Logging a Visitor

1. Go to Security → Log Visitor.
2. Enter visitor name, phone, ID number, purpose, and the staff or student they're visiting.
3. The system records time-in automatically.
4. When the visitor leaves, click Check Out — time-out is recorded.

2. Gate Passes

After logging a visitor, print a Gate Pass — a simple badge showing their name, purpose, and the time they're expected to leave. Useful for large visitor days or for identifying unknown people on campus.

3. Student Pickup Authorisation

Under Security → Pickup → New Authorisation, record who is authorised to collect a specific student: parent, guardian, or named relative. The gate security can verify against this list before releasing a student. Unauthorised pickup attempts are logged as incidents.

4. Security Dashboard

The live Security Dashboard shows: Who is currently on campus (checked in, not yet checked out), The day's total visitor count, Any pickup authorisation requests pending.

5. Security Reports

• Visitor Log — all visitors in a date range, sortable by purpose or host
• Long-stay Visitors — anyone on campus longer than expected
• Incident Log — recorded security incidents